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Cincinnati VA Medical Center


Request Your Medical Records

Our Release of Information staff will be happy to assist you with requests for your medical records. We also assist providers with completing forms for patients.

We can assist you with the following:

  • Access to your medical records
  • Obtaining copies of your medical records
  • Requests to amend your medical records
  • Completion of forms for benefits, insurance, and other reasons

The Release of Information Staff is expert in our patients' rights and their medical records.

The Release of Information Office is located in the booths by the outside revolving door entrance.  This is on the first floor near Eligibility and Billing offices.

How to Request Information

All requests for medical record information must be in writing and should be forwarded to Release of Information (ROI) for processing.  Patient's requesting a copy of their own medical records, need to complete and sign VA Form 10-5345a and route to ROI.  For requests for medical records for other agencies, the Veteran needs to complete and sign VA Form 10-5345 and forward to the ROI Section.

VA Medical Center
Release of Information, MC136B
3200 Vine Street, Cincinnati, OH  45220

Because forms must contain an original signature, e-mailed forms cannot be accepted.

Requests for records may take up to 20 working days to process.


There is no cost to send copies directly to another health care provider. The Veterans's first paper copy of own medical record is free.  If additional copies are requested for a patient's use, photocopying fees may be assessed.